The protection of confidential data exchanges is a crucial issue that should not be left unanswered. Any breach in the transfer of sensitive data can lead to costly and lasting reputational harm to any business.
Your staff will need to gather and transmit confidential data to various parties. This is due to a variety of reasons. This could be client’s bank account numbers or the address of their home, or a medical record that is shared with various hospitals. It could also be employee records that are shared with payroll companies or government agencies, for various reasons.
So, making sure that sensitive data is appropriately labeled and protected at all times is vital to reduce the possibility of security breach during the transfer of sensitive information. This is true even when your team is working with a third-party that doesn’t know your security protocols.
Ensure that all staff handling confidential data is properly trained in the policies of your onboarding process and must continue to be informed throughout their employment. This will help them make better decisions in the moment they are confronted with some new information that they haven’t encountered previously.
To prevent unintended access, ensure that anyone who handles confidential electronic files is identified individually by an individual password. Physical files should be kept in a secure or cabinet that is locked and only couriers who have security protocols for confidentiality can access the files. Encrypting the files prior to sending them out is also an effective way to avoid accidental disclosure.