The Benefits of Document Management Software

Document management software allows companies to organize, collect, store, and retrieve files in any format. Its powerful features support an effortless workflow, cut down on manual data entry tasks and automate business processes. It also helps to reduce inconsistent data, communication mishaps and unproductive delays, all while helping teams collaborate without fear.

When they’re digitally sourced or scanned into an electronic document management system documents can be labeled with metadata that can help users categorize and locate information easily. This also helps streamline the lifecycle of documents, thanks to built-in workflows that can automatically move it through pre-defined steps to ensure an easy transition.

In an era where employees often work on projects outside of their office–whether it’s a client meeting or project launch, or conference calls, document management systems provide a central repository that makes it easy to access and share files from any location. It also eliminates the necessity to search for files across various devices, apps, or cloud-based platforms. This is a major time-waster and can lead to disappointment and missed opportunities.

Many document management systems provide an application for mobile devices that allows team members working from remote locations to quickly record information, which is then transferred to the central repository when internet connectivity is restored. Streamlined workflows and a secure user-friendly interface help companies increase productivity. Hightail for instance offers a no-cost plan and affordable plans to creative companies that rely on large video or image files. It also supports offline mode, so employees can work even without an internet connection and upload their changes after they return to their office.